Trusted by exporters, manufacturers, and freight teams across global markets.
80%
reduction in documentation
time
10 to 15
documents generated per shipment
Hundreds
of teams shipping
smarter
A Single Shipment Should Not Require Half a Day of Paperwork
Every international shipment comes with 10 to 15 documents. A proforma invoice. A commercial invoice. A packing list. A certificate of origin. A VGM document. A bill of exchange. Each one has its own format, its own compliance requirement, and zero tolerance for errors.
Most export teams are still building these manually. Spreadsheets that do not scale. Copy-paste workflows that introduce errors at the worst possible moment. Email threads where the latest document version is always two replies back. When something slips through, it is not just an inconvenience. It is a container sitting at port, a buyer losing confidence, and hours spent on recovery work that should never have been necessary.
The real problem is not that exporting is hard. It is that the tools most teams are using were not built for it.
The Problem
10 to 15
documents per shipment
Each one has it's own format, compliance rule and zero tolerance for errors
The Impact
Delays, Extra costs, Lost confidence
A container sitting at port. A buyer losing confidence. Hours of recovery work that should never have been necessary.
The Solution
Freighnaut
Built to automate, validate and manage export documentation from end to end
Set Up Once. Ship Smarter Every Time After That.
Step 1:
Create Your Shipment Add your products, destination, and consignee details once. Freightnaut stores everything and auto-fills the same data across every future shipment. No re-entering the same information. No starting from scratch.
Step 2:
Generate All Your Documents at Once Your proforma invoice, commercial invoice, packing list, certificate of origin, VGM document, and international bill of exchange, all generated from a single shipment record in under 90 seconds. Correctly formatted. Compliance-ready.
Step 3:
Ship With Complete Visibility Track containers in real time. Receive delay alerts. Monitor inventory levels. Share documents directly with buyers, freight forwarders, and customs. Everything your team needs to execute a shipment without a single follow-up call.
How it works
Watch how Freightnaut simplifies your export documentation with AI-powered tools and smart automation faster, easier, smarter.
Every Document Your Shipment Needs, Generated in Seconds
No formatting to fix. No fields to cross-reference. No version confusion.
Freightnaut generates every export document directly from your shipment data. Product names, HS codes, weights, packaging types, consignee information, and shipping terms are pulled automatically and placed into the correct fields across every document you need.
Whether it is a routine commercial invoice or a compliance-sensitive certificate of origin, the output is clean, correctly formatted, and ready to send. Every time.
Get Your Packing List Right the First Time, Every Time
A mismatch between your packing list and your commercial invoice is one of the fastest ways to hold a container at the border. Freightnaut auto-fills every field from your shipment history and generates a compliant international export packing list in seconds. For food exporters, multi-SKU manufacturers, and high-volume freight forwarders, this replaces hours of weekly work with a single click.
Never Lose a Loading Window Over a Missing VGM
Under SOLAS regulations, no packed container can be loaded onto a vessel without a Verified Gross Mass document. Missing it means your cargo does not move. Freightnaut generates your VGM document automatically, pre-filled with your container and cargo data, compliant, and ready to submit to your shipping line the moment you need it.
A Compliant Bill of Exchange Without the Legal Headache
An international bill of exchange directs a buyer to pay a specified amount on a set date. It is a binding financial instrument used in documentary credit transactions, and it needs to be structured correctly to be enforceable. Freightnaut generates a fully compliant international bill of exchange template with every required field pre-structured, so your team handles it confidently without needing a trade finance background.
The Right Document at the Right Stage, Automatically
A proforma invoice sets buyer expectations before goods ship. A commercial invoice closes the transaction after dispatch. Two different documents, two different moments, both generated automatically in Freightnaut with the correct format for each stage.
Your Export Process Has Too Many Steps to Manage Across Email Threads
A single shipment involves 20 to 30 tasks spread across operations, sales, logistics, and finance. Task ownership is unclear. Progress is invisible unless someone chases it. And by the time a deadline is missed, it is already too late to fix cleanly.
Freightnaut organises your entire shipment workflow from start to finish. Every stage has defined tasks. Every task has an owner. Progress is visible to everyone involved in real time, from operations to management, without anyone having to send a status update message.
Pending. In Progress. Completed. That is the level of operational clarity every shipment runs on inside Freightnaut. Your team spends less time coordinating and more time executing.
Standardised workflows across every shipment mean consistent results, regardless of who is handling it.
Real-Time Container Tracking for Every Shipment You Manage
One dashboard. Every active shipment. No more digging through emails for an ETA that should already be visible.
Freightnaut gives your team a centralised tracking dashboard where every shipment is visible from loading to delivery. Live container status, shipment milestones, accurate estimated arrival times, and proactive delay alerts mean your team always has current information, and your buyers do not have to ask.
Share tracking visibility directly with buyers and freight forwarders so they stay informed without calling you. That single change removes a significant volume of routine status communication from your team's day.
When something changes in transit, you know first. That is the difference between managing a delay and explaining one.
AI ASSISTANT
A Logistics Expert Built Into Your Workflow, Available Around the Clock
Not everyone on your team has years of export experience. And that is completely fine. Freightnaut's AI Assistant supports your team through every document, every step of the way.
It suggests field values based on your shipment type and history. It auto-generates content for invoices, packing lists, and certificates. It walks users through complex export documentation requirements so the right information goes into the right place the first time.
TEAM COLLABORATION
Most Shipment Errors Are Not Mistakes. They Are Coordination Failures.
Sales sends a proforma with one price. Logistics generates an invoice with another. Customs receives a document that does not match the declaration. These are not careless errors. They happen when teams are working from different information at the same time.
Freightnaut fixes this at the source. Your entire team works from the same platform, the same shipment data, and the same real-time progress view. Role-based permissions mean everyone can see and do exactly what their role requires. Internal shipment comments replace the coordination that currently lives in WhatsApp groups and email chain
Every Document Your Shipment Needs, Generated in Seconds
A centralised, searchable repository automatically organised by shipment. Search by name, document type, or date and retrieve exactly what you need. Version control ensures everyone is always working from the most current file.
Freightnaut connects directly with Zoho. Your data does the work.
ZOHO CRM
Buyer data in Freightnaut, automatically
Import customer and consignee details directly from Zoho CRM. No duplicate entries. When details change in CRM, Freightnaut stays current.
ZOHO BOOKS
Invoices that sync straight into your accounts
Push export invoices from Freightnaut into Zoho Books the moment they are generated. Accurate billing without manual transfer.
ZOHO INVENTORY
Shipments that match your stock records
Pull order details from Zoho Inventory and match against stock automatically. Prevent over-shipping. Close stock gaps before they happen.
Built for the teams who ship internationally and cannot afford getting it wrong.
Food & Agriculture
Compliance documents that keep pace with your shipment volume
Health certificates, phytosanitary documentation, international packing declarations generated automatically so perishable consignments clear customs without paperwork delays.
Manufacturers
Ship the moment production is ready
Multi-SKU shipments, manufacturing traceability, real-time visibility from production line to port. Every export document with a complete audit trail at every stage.
Trading & Forwarding
More clients, more shipments, no additional overhead
Multiple clients, multiple lanes, multiple document types managed from one platform. Scale with volume without adding headcount or complexity.
The Questions Exporters Ask Before Switching to Freightnaut
What is a proforma invoice in export?
A proforma invoice is sent to a buyer before goods are shipped. It sets out the expected price, quantities, and terms so the buyer can arrange payment or import approvals. It is not a payment demand, but it is required for letters of credit and customs pre-clearance in many markets. Freightnaut generates it automatically from your shipment data.
What is the difference between a proforma invoice and a commercial invoice?
A proforma invoice is sent before shipment so your buyer can prepare. A commercial invoice is issued after dispatch and is what customs uses to calculate duties. Both are needed at different stages of the same export. Freightnaut generates both, correctly formatted for when each one is due.
What is a VGM document and why is it mandatory?
A VGM document, or Verified Gross Mass document, declares the verified total weight of a packed container. Under SOLAS regulations, no container can be loaded onto a vessel without it. An incorrect or missing VGM means your cargo stays on the dock. Freightnaut generates it automatically so you never lose a loading window over missing compliance paperwork.
What is an international bill of exchange?
An international bill of exchange is a financial instrument that directs a buyer to pay a specified amount to a seller on a set date or on demand. It is used widely in documentary credit and trade finance arrangements as a payment guarantee. Freightnaut generates a fully compliant international bill of exchange template with every field correctly pre-structured.
What export documents does Freightnaut generate?
Freightnaut generates proforma invoices, commercial invoices, export packing lists, certificates of origin, VGM documents, and international bills of exchange, all from a single shipment record in under 90 seconds.
How does the Zoho integration work?
Freightnaut connects with Zoho CRM, Zoho Books, and Zoho Inventory. Customer data syncs from CRM into your shipments automatically. Invoices push into Zoho Books without manual transfer. Order and stock details pull from Zoho Inventory to match against your shipments in real time.
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