80%
reduction in documentation
time
10 to 15
documents generated per shipment
1000+
shipments managed
A Single Shipment Should Not Require Half A Day of Paperwork
Every international shipment comes with 10 to 15 documents. A proforma invoice. A commercial invoice. A packing list. A certificate of origin. A VGM document. A bill of exchange. Each one has its own format, its own compliance requirement, and zero tolerance for errors.
Most export teams are still building these manually. Spreadsheets that do not scale. Copy-paste workflows that introduce errors at the worst possible moment. Email threads where the latest document version is always two replies back. When something slips through, it is not just an inconvenience. It is a container sitting at port, a buyer losing confidence, and hours spent on recovery work that should never have been necessary.
The real problem is not that exporting is hard. It is that the tools most teams are using were not built for it.
The Problem
10 to 15
documents per shipment
Each one has it's own format, compliance rule and zero tolerance for errors
The Impact
Delays, Extra costs, Lost confidence
A container sitting at port. A buyer losing confidence. Hours of recovery work that should never have been necessary.
The Solution
Freighnaut
Built to automate, validate and manage export documentation from end to end
Create Your Shipment
Add your products, destination, and consignee details once. Freightnaut stores everything and auto-fills the same data across every future shipment. No re-entering the same information. No starting from scratch.
Generate All Your Documents at Once
Your proforma invoice, commercial invoice, packing list, certificate of origin, and international bill of exchange, all generated from a single shipment record in under 90 seconds. Correctly formatted. Compliance-ready.
Ship With Complete Visibility
Track containers in real time. Receive delay alerts. Monitor inventory levels. Share documents directly with buyers, freight forwarders, and customs. Everything your team needs to execute a shipment without a single follow-up call.
A mismatch between your packing list and your commercial invoice is one of the fastest ways to hold a container at the border. Freightnaut auto-fills every field from your shipment history and generates a compliant international export packing list in seconds.
Your Export Process Has Too Many Steps to Manage Across Email Threads
Real-Time Container Tracking for Every Shipment You Manage
Freightnaut gives your team one centralised dashboard for every active shipment, so no one is digging through emails for an ETA that should already be visible. Live status, milestones, and proactive delay alerts mean your team and your buyers always know where things stand.
See every shipment's status, milestones, and ETA in one place
Catch delays before they turn into a phone call
Share live tracking directly with buyers and forwarders
Organised, searchable, current
Every Export Document Stored, Organised and Ready to Pull Up in Seconds
Losing a document at the wrong moment does not just create stress. It delays shipments, creates compliance risk, and forces the team to rebuild work they have already done.
Searchable by name, document type or date
Auto-organised by shipment, no manual filing
Version control keeps everyone on the current file
AI ASSISTANT
A Logistics Expert Built Into Your Workflow, Available Around the Clock
Not everyone on your team has years of export experience. And that is completely fine. Freightnaut's AI Assistant supports your team through every document, every step of the way.
It suggests field values based on your shipment type and history. It auto-generates content for invoices, packing lists, and certificates. It walks users through complex export documentation requirements so the right information goes into the right place the first time.
TEAM COLLABORATION
Most Shipment Errors Are Not Mistakes. They Are Coordination Failures.
Sales sends a proforma with one price. Logistics generates an invoice with another. Customs receives a document that does not match the declaration. These are not careless errors. They happen when teams are working from different information at the same time.
Freightnaut fixes this at the source. Your entire team works from the same platform, the same shipment data, and the same real-time progress view. Role-based permissions mean everyone can see and do exactly what their role requires. Internal shipment comments replace the coordination that currently lives in WhatsApp groups and email chain
Freightnaut connects directly with Zoho. Your data does the work.
Invoices that sync straight into your accounts
Push export invoices from Freightnaut into Zoho Books the moment they are generated. Accurate billing without manual transfer.
Built for the teams who ship internationally and cannot afford getting it wrong.
Health certificates, phytosanitary documentation, international packing declarations. They vary by destination, by product, and by season. Freightnaut generates compliance documents automatically so your exports clear customs without holding up a perishable consignment over a paperwork issue.
Multi-SKU shipments, manufacturing traceability, real-time visibility from production line to port. Freightnaut generates every export document the moment a shipment is ready, with a complete audit trail at every stage.
Multiple clients, multiple lanes, multiple document types, all managed from one platform. Freightnaut scales with volume without adding headcount or complexity to operations.
The Questions Exporters Ask Before Switching to Freightnaut
What is a proforma invoice in export?
A proforma invoice is sent to a buyer before goods are shipped. It sets out the expected price, quantities, and terms so the buyer can arrange payment or import approvals. It is not a payment demand, but it is required for letters of credit and customs pre-clearance in many markets. Freightnaut generates it automatically from your shipment data.
What is the difference between a proforma invoice and a commercial invoice?
A proforma invoice is sent before shipment so your buyer can prepare. A commercial invoice is issued after dispatch and is what customs uses to calculate duties. Both are needed at different stages of the same export. Freightnaut generates both, correctly formatted for when each one is due.
What is a VGM document and why is it mandatory?
A VGM document, or Verified Gross Mass document, declares the verified total weight of a packed container. Under SOLAS regulations, no container can be loaded onto a vessel without it. An incorrect or missing VGM means your cargo stays on the dock. Freightnaut generates it automatically so you never lose a loading window over missing compliance paperwork.
What is an international bill of exchange?
An international bill of exchange is a financial instrument that directs a buyer to pay a specified amount to a seller on a set date or on demand. It is used widely in documentary credit and trade finance arrangements as a payment guarantee. Freightnaut generates a fully compliant international bill of exchange template with every field correctly pre-structured.
What export documents does Freightnaut generate?
Freightnaut generates proforma invoices, commercial invoices, export packing lists, certificates of origin, VGM documents, and international bills of exchange, all from a single shipment record in under 90 seconds.
How does the Zoho integration work?
Freightnaut connects with Zoho CRM, Zoho Books, and Zoho Inventory. Customer data syncs from CRM into your shipments automatically. Invoices push into Zoho Books without manual transfer. Order and stock details pull from Zoho Inventory to match against your shipments in real time.
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