Your Export Documents. Done in Seconds. Every Time

Create export documents in seconds which are accurate, organized and fully synced with your shipments.

Stop rebuilding the same documents for every shipment. Freightnaut automates your entire export documentation process, from proforma invoices and packing lists to VGM documents and certificates of origin, so your team ships faster and your paperwork is always compliant.

A complete document management system built for exporters in India and globally. Create once, reuse across every shipment, and never touch a formatting issue again.

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Core problem solved

Repetitive document creation that wastes hours your team does not have

Key capability

Build a template once and reuse it across every shipment with zero rework

Works Your Way

Use within your shipment workflow or generate documents independently

Most Indian exporters manage 10–15 documents per shipment many of which share 80% of the same data

Managing the documents required for export and import is rarely a clean process. It is repetitive, inconsistent, and time-consuming, and the delays almost always start inside the office, long before customs gets involved.

01 Repeated Work on Every Shipment

Commercial invoices, packing lists, certificates of origin, the same documents get recreated for every shipment with only minor changes each time. There is no system, just effort.

01 Repeated Work on Every Shipment

Commercial invoices, packing lists, certificates of origin, the same documents get recreated for every shipment with only minor changes each time. There is no system, just effort.

02 Format Mismatches That Cause Rejections

Export documentation standards vary by buyer, destination country, and trade agreement. A document that works for one shipment gets rejected for the next because the format was not built to flex.

02 Format Mismatches That Cause Rejections

Export documentation standards vary by buyer, destination country, and trade agreement. A document that works for one shipment gets rejected for the next because the format was not built to flex.

03 Data Scattered Across Too Many Places

Shipment details live in emails. Product information lives in spreadsheets. Buyer data lives somewhere else entirely. Pulling it all together to complete a single export document takes longer than it should.

03 Data Scattered Across Too Many Places

Shipment details live in emails. Product information lives in spreadsheets. Buyer data lives somewhere else entirely. Pulling it all together to complete a single export document takes longer than it should.

04 No Standardisation Across the Team

Without a shared template system, different team members produce different versions of the same document. Inconsistency creates compliance risk and slows approvals at every stage.

04 No Standardisation Across the Team

Without a shared template system, different team members produce different versions of the same document. Inconsistency creates compliance risk and slows approvals at every stage.

05 Errors at the Worst Possible Moment

A missing field on a VGM document. An HS code that does not match the commercial invoice. A certificate of origin that does not meet the importing country's requirements. These are not just paperwork problems. They are shipment delays.

05 Errors at the Worst Possible Moment

A missing field on a VGM document. An HS code that does not match the commercial invoice. A certificate of origin that does not meet the importing country's requirements. These are not just paperwork problems. They are shipment delays.

Build Once. Ship Faster. Stay Compliant Every Time

Whether you are handling documents required for export from India or managing cross-border shipments across multiple markets, Freightnaut gives you a flexible, reusable, and fully compliant documentation system that your team can actually rely on.

Create Once. Reuse Across Every Shipment

Build your export documentation templates once and apply them to every future shipment. No starting from scratch, no copying and pasting, no version confusion.

Create Once. Reuse Across Every Shipment

Build your export documentation templates once and apply them to every future shipment. No starting from scratch, no copying and pasting, no version confusion.

Match Any Buyer's Requirements Without Starting Over

Structure documents to match your buyer's requirements, your destination country's standards, or your internal export procedures. No locked-in formats. No rigid templates that do not fit your workflow.

Match Any Buyer's Requirements Without Starting Over

Structure documents to match your buyer's requirements, your destination country's standards, or your internal export procedures. No locked-in formats. No rigid templates that do not fit your workflow.

Start With Predefined Templates or Build Your Own

Choose from ready-to-use templates covering every standard export document, including commercial invoices, packing lists, and certificates of origin, or build from scratch for complete control.

Start With Predefined Templates or Build Your Own

Choose from ready-to-use templates covering every standard export document, including commercial invoices, packing lists, and certificates of origin, or build from scratch for complete control.

Documents That Auto-Fill From Your Shipment or Work Standalone

Generate documents directly within a shipment workflow so your shipment data auto-fills every field, or create standalone documents for drafts, buyer samples, or pre-shipment submissions whenever needed.

Documents That Auto-Fill From Your Shipment or Work Standalone

Generate documents directly within a shipment workflow so your shipment data auto-fills every field, or create standalone documents for drafts, buyer samples, or pre-shipment submissions whenever needed.

Stay Compliant Across Every Market You Ship To

Standardised templates keep your export import procedures and documentation consistent and compliant whether you are shipping domestically, across South Asia, or into international markets with strict import requirements.

Stay Compliant Across Every Market You Ship To

Standardised templates keep your export import procedures and documentation consistent and compliant whether you are shipping domestically, across South Asia, or into international markets with strict import requirements.

What Freightnaut Export Documentation Does

Six capabilities that remove the friction from export documentation for Indian exporters and global freight teams alike.

01 Custom template creation

Design export documentation templates built specifically for your business, your buyers, and your compliance requirements. Control every field, layout, and format so the output always matches what your shipment needs

02 Predefined Templates Ready to Use

Get started immediately with templates covering all standard documents required for export and import, including proforma invoices, commercial invoices, packing lists, certificates of origin, VGM documents, and international bills of exchange. No setup time. No blank pages.

03 Reuse Across Every Shipment

Apply any template to multiple shipments without recreating it each time. Your team maintains consistent export documentation standards across every consignment without doing the same work twice.

04 Direct Shipment Integration

Generate all documents directly within a shipment record. Your product details, consignee information, HS codes, and shipping terms auto-fill from the shipment data so there is no manual transfer and no risk of data entry errors between systems.

05 Standalone Document Genration

Not every document needs to be tied to an active shipment. Create proforma invoices, buyer-specific formats, or draft documents independently, whenever you need them, without running them through the full shipment workflow.

06 Centralised document control

Every template and every generated document is stored in one place, organised by shipment, searchable by document type, and accessible to the right team members at any stage of your export process. No more hunting through inboxes for the latest version.

This Is What Changes When You Stop Rebuilding Every Document From Scratch

The difference between manual export documentation and Freightnaut is not just speed. It is the shift from rebuilding to reusing, and from inconsistency to a process your team follows the same way every single time.

How Most Export Teams Do It Today

How It Works in Freightnaut

Open a previous shipment document and copy it into a new file Manually update product details, buyer information, and shipping terms Cross-reference four different files to make sure the numbers match Reformat the layout because copying broke it Send it for review, get corrections, and start the process again Repeat for every other document the same shipment needs

Select the document type you need from your template library Shipment data auto-fills every relevant field instantly Review, adjust if needed, and generate the final document Every document in the same shipment maintains consistent data automatically Share directly with buyers, freight forwarders, or customs from the platform Apply the same template to your next shipment instantly no setup, no reformatting

Have Questions?

What documents are required for export from India?

The standard documents required for export from India include a commercial invoice, a packing list, a certificate of origin, a bill of lading or airway bill, a shipping bill, and in some cases a VGM document, a phytosanitary certificate, or a health certificate depending on the product and destination. Freightnaut generates all of these from a single shipment record.

What is export documentation software?

Export documentation software automates the creation, formatting, and management of the documents required for international shipping. It pulls shipment data including product details, HS codes, and consignee information and generates compliant, correctly formatted documents automatically, eliminating manual entry and formatting errors.

What is a proforma invoice in export?

A proforma invoice in export is a preliminary document sent to a buyer before goods are dispatched. It sets out the expected price, quantities, and shipping terms and is commonly required to open a letter of credit or obtain import approval in the buyer's country. It is not a demand for payment but is a standard part of the export documentation process.

What is a VGM document?

A VGM document, or Verified Gross Mass document, is a mandatory compliance requirement under SOLAS regulations for all packed containers shipped by sea. It declares the verified total weight of the container before loading. Containers without a valid VGM submission cannot be loaded. Freightnaut generates VGM documents automatically as part of the shipment workflow.

How does Freightnaut generate export documents?

Freightnaut stores your shipment data including product names, HS codes, weights, consignee information, and shipping terms and uses your saved templates to generate every required document automatically. Once a template is created, it can be reused across every future shipment with auto-filled data, producing compliant export documents in under 90 seconds.

Can I create custom export document templates in Freightnaut?

Yes. Freightnaut lets you build fully custom export documentation templates tailored to your specific buyer requirements, destination country standards, or internal compliance needs. You can also use predefined templates for standard documents and adjust them as needed.

Your Team Should Not Spend Hours on Documents That Should Take Minutes

Freightnaut gives you a complete export documentation system. Custom templates, predefined formats, auto-fill from shipment data, direct integration with your workflow, and centralised storage for every document your team generates. Whether you are a manufacturer exporting from India or a freight forwarder managing cross-border shipments across multiple markets, this is the documentation process your operation needs.

No credit card required. No setup complexity. Fully operational from day one.

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