Quotation Template
A Quotation is a document that a seller provides to a buyer to offer goods or services at a stated price, under specified conditions. It should describe the goods, the quantity involved, the unit price, the total value, the delivery and payment terms
What is a Quotation used for?
A Quotation is used to provide clear product information and pricing of the goods that are offered to be sold. The buyer will assess the quotation and decide if they would like to proceed to buy the goods from the supplier. If the buyer wants to proceed to order the goods, they will then issue a Purchase Order document to confirm to proceed with the manufacturing and shipment. The seller will then issue a Proforma Invoice document that will reconfirm the goods on order and include their bank details to request payments.
How to create a Quotation
Open Freightnaut: Log in to Freightnaut in your browser and navigate to the Shipment section from the main dashboard.
Create a New Quotation: Click Create Quote and select Quotation from the available document options.
Fill out & customize with AI assistance: Enter buyer details, product or service information, pricing, and validity terms.
Freightnaut’s AI Assistant helps you:Auto-fill customer and product data
Reuse shipment or pricing details from past quotes
Reduce manual entry and inconsistencies
You can customize fields, update pricing structures, and add your company letterhead and branding for a professional finish.
Sign & Seal: Click the signature field to add a reusable digital signature, then save the document.
From the quotation preview screen, apply your digital company seal or stamp in one click no printing or scanning required.Send & Win New Buyers: Share quotations instantly with one click.
You’ll know when recipients view your quote, helping you follow up at the right time and close deals faster.
Your questions, answered.
What information is included on a Quotation Document?
Seller’s company name, address and contact details
Buyer’s company name, address and contact details
Product Description – including item codes, description, specifications
Product Quantity and Pricing
The selling terms agreed (Incoterm) – Refer Incoterms Graph
Invoice Currency
Shipment Type
Payment Terms – as negotiated between buyer and seller
Estimated supply lead time
Estimated shipping details (vessel name & ETD, if known)
