How to Create and Download a Packing List for Export Shipments

Jul 9, 2025

A simple and smart guide by Freightnaut
When you are shipping goods internationally, documentation is not just a formality. It is the key to smooth, fast, and successful delivery. And one of the most important documents in that process is the Packing List.
In this guide, we will show you what a packing list is, why it is important, and how you can easily create and download one using smart tools without any technical expertise.
What is a Packing List?
A Packing List is a document that clearly explains what is packed inside your shipment. It lists each product, how it is packed, how much it weighs, and its size. This document is shared with

  • Freight forwarders

  • Customs officers

  • Shipping lines

  • Buyers

  • Other logistics partners

They all rely on it to handle and move your shipment correctly. Without a proper packing list, your cargo can get delayed or even rejected during customs clearance.
Why Does a Packing List Matter? Your packing list helps

  • Freight forwarders understand the shipment’s volume and packaging

  • Carriers prepare the Bill of Lading

  • Customs inspect the shipment and approve it for export or import

  • Banks release payments when using a Letter of Credit

If there is ever a problem with the shipment such as a dispute about weight or quantity, this document becomes the official reference.
Save Time with Freightnaut’s AI-Powered Packing List Assistant
Creating the same documents again and again can be repetitive. We understand that. That is why Freightnaut’s smart AI Assistant helps you fill your packing list automatically using your historical shipment data.
Here’s how it helps:

  • Automatically suggests relevant values for each field

  • Learns from your past exports

  • Reduces repetitive manual data entry

  • Prefills fields such as:

This is perfect for repeat exporters who handle similar products or destinations regularly.
Turn Old Documents into Editable Templates
You can also upload a PDF, image, or screenshot of an old packing list. Our AI will instantly extract all key information, including:

  • Product details

  • Quantities and weights

  • Dimensions

  • Port and destination information

  • Container details

In just seconds, your document is converted into an editable, ready-to-use format
What Should Be Included in a Packing List? Here is what every professional packing list must contain

  1. Exporter Details Your company name, logo, address, phone number, email, and any official registration numbers.

  2. Consignee and Buyer Information The name and contact details of the company receiving the shipment. If the buyer is different, list their details too.

  3. Shipping Information

  4. Transport Mode such as Air, Sea, Road, or Rail

  5. Shipment Type such as Full Container Load (FCL), Less than Container Load (LCL), or Breakbulk

  6. Country of Origin and Destination

  7. Vessel or Aircraft Name • Voyage Number

  8. Port of Loading and Port of Discharge

  9. Estimated Departure Date

4. Reference Numbers and Notes

  • Export Invoice Number

  • Date of Issue

  • Bill of Lading Number if available

  • Purchase Order Number

  • Any delivery instructions or notes

5. Product and Packaging Details

  • Product Code or Name

  • Description of Goods

  • Quantity • Number and Type of Packages such as 10 boxes or 5 pallets

  • Net and Gross Weight in kilograms

  • Dimensions or Volume in cubic meters

6. Signature and Company Stamp To finalize the document, include

  • Name of Authorized Person

  • Digital or physical signature

  • Company stamp or seal

Different Types of Packing List Templates Depending on your shipment, you can choose the best template

  • Standard Packing List Lists one product per line. Best for simple, regular shipments.

  • Consolidated Packing List Groups multiple products into one package. Ideal for LCL shipments and mixed pallets.

  • Detailed Packing List Shows the net weight for each item. Useful for precise documentation.

  • Container-Based Packing List Includes container numbers and seal details. Perfect for FCL or bulk shipments.

How to Create and Download Your Packing List With Freightnaut’s digital builder, you can

  • Reuse saved product details

  • Auto-fill weights, measurements, and totals

  • Add digital signature and stamp

  • Download your list in printable or shareable formats

  • Link it easily with other documents like Commercial Invoices

You do not need to start from scratch every time. Everything is organized, saved, and ready when you need it.
Final Thoughts A complete and clear packing list is not just helpful. It is necessary. It keeps your shipment moving, avoids customs delays, and makes sure everyone involved knows exactly what is being shipped. At Freightnaut, we give you the smart tools to handle it all including AI-powered help so that your documentation is always ready, accurate, and professional.
Want to simplify your export process Try Freightnaut’s digital packing list builder today and experience smarter shipping documentation.

  • Standard Packing List Lists one product per line. Best for simple, regular shipments.

  • Consolidated Packing List Groups multiple products into one package. Ideal for LCL shipments and mixed pallets.

  • Detailed Packing List Shows the net weight for each item. Useful for precise documentation.

  • Container-Based Packing List Includes container numbers and seal details. Perfect for FCL or bulk shipments.

How to Create and Download Your Packing List With Freightnaut’s digital builder, you can

• Reuse saved product details
• Auto-fill weights, measurements, and totals
• Add digital signature and stamp
• Download your list in printable or shareable formats
• Link it easily with other documents like Commercial Invoices

You do not need to start from scratch every time. Everything is organized, saved, and ready when you need it.

Final Thoughts A complete and clear packing list is not just helpful. It is necessary. It keeps your shipment moving, avoids customs delays, and makes sure everyone involved knows exactly what is being shipped. At Freightnaut, we give you the smart tools to handle it all — including AI-powered help — so that your documentation is always ready, accurate, and professional.

Want to simplify your export process Try Freightnaut’s digital packing list builder today and experience smarter shipping documentation.

© 2025 Prihir Technologies Private Limited. All rights reserved.

© 2025 Prihir Technologies Private Limited. All rights reserved.

© 2025 Prihir Technologies Private Limited. All rights reserved.